Effective Date: 29 June 2026
Last Updated: 22 August 2026

​

The Stained Glass Project (“SGP,” “we,” “us,” or “our”) respects the privacy of the individuals and families we serve, including youth participants, young adults, parents and guardians, volunteers, donors, supporters, community partners, and visitors to our website.

​

This Privacy Policy describes the types of information we may collect through our website, online forms, electronic communications, fundraising platforms, and related online services; how we may use and disclose that information; and the measures we take to protect information entrusted to us.

​

By accessing or using this website, submitting information to SGP, registering for an activity, communicating with us electronically, or otherwise interacting with our online services, you acknowledge the practices described in this Privacy Policy.

​

I. Scope of This Privacy Policy

This Privacy Policy applies to personal information collected through websites, online forms, electronic registration systems, email communications, donation platforms, and other online services operated by or on behalf of The Stained Glass Project.

This Privacy Policy may also apply to information originally collected offline if that information is subsequently stored or processed electronically by SGP.

​

This Privacy Policy does not govern the independent practices of third-party websites, platforms, payment processors, social-media services, or other organizations that may be linked to or integrated with our website.

​

II. Categories of Information We May Collect

Depending upon the nature of your relationship with SGP, we may collect personal information including:

• Name

• Mailing address

• Email address

• Telephone number

• Date of birth or age information

• Program or activity interests

• Volunteer interests

• Organizational affiliation

• Parent or guardian information

• Emergency contact information

• Communications submitted to SGP

• Information provided through contact, registration, volunteer, or interest form

​

For participants in SGP programs, events, retreats, service projects, mission activities, or other activities, we may also collect information reasonably necessary for administration and safety, including:

• Medical information voluntarily provided for safety purposes

• Allergies or health considerations

• Emergency contacts

• Parent or guardian permissions

• Liability acknowledgments or releases

• Photo, video, or media permissions

• Transportation information

• Other information reasonably necessary to administer an activity safely and responsibly

​

For prospective or active volunteers, we may collect information relating to qualifications, experience, references, availability, interests, volunteer applications, screening requirements, interviews, training, and onboarding.

​

For donors, we may receive information including name, contact information, contribution amount, date of contribution, gift designation, and information necessary for acknowledgment, stewardship, financial reporting, tax reporting, and recordkeeping.

​

III. Information Collected Automatically

When you access or use our website, certain technical information may be collected automatically by SGP, our website host, analytics providers, security providers, or other technology service providers.

​

Such information may include:

• Internet Protocol address

• Browser type

• Device type

• Operating system

• Referring website

• Pages viewed

• Date and time of access

• Approximate geographic region derived from technical information

• Website interaction and usage information

​

We may use such information for website administration, analytics, troubleshooting, security, performance monitoring, and improvement of our online services.

​

IV. How We Use Personal Information

SGP may use personal information for legitimate organizational purposes, including to:

• Respond to inquiries and requests

• Connect individuals with appropriate SGP programs and opportunities

• Administer Youth and Young Adult programs

• Coordinate gatherings, activities, retreats, service projects, mission opportunities, and events

• Communicate with participants, parents, guardians, volunteers, donors, and community partners

• Maintain participant and emergency information

• Process volunteer applications

• Conduct screening, background checks, interviews, training, and onboarding

• Maintain volunteer records

• Process and acknowledge donations

• Maintain donor and financial records

• Provide organizational news, announcements, fundraising communications, and program updates

• Maintain accounting, legal, insurance, safety, and administrative records

• Improve our website, programs, communications, and services

• Protect the safety, security, rights, and property of SGP and the individuals we serve

• Detect, investigate, or prevent fraud, misconduct, misuse, or security incidents

• Comply with applicable legal, regulatory, accounting, tax, reporting, and insurance requirements

​

SGP endeavors to use personal information only for purposes reasonably related to the purpose for which it was collected or as otherwise permitted or required by law.

​

V. Children and Minors

SGP serves minors and takes the privacy and safety of young people seriously.

​

Certain participants in SGP programs may be under thirteen years of age. Children under thirteen should not independently submit personal information through our website or online forms. A parent or legal guardian should provide or authorize information on behalf of a child under thirteen when such information is required.

​

For participants under eighteen, SGP may require a parent or legal guardian to complete or authorize participant forms, emergency information, medical information, liability releases, media permissions, and other documentation reasonably necessary for participation.

​

If SGP becomes aware that personal information from a child under thirteen has been collected online without appropriate parental or guardian involvement where such authorization is required, SGP will take reasonable steps to address the matter, including deletion of the information when appropriate.

​

VI. Parent and Guardian Information

Parents and legal guardians may contact SGP regarding personal information maintained in connection with their minor child, subject to applicable law, safety considerations, confidentiality obligations, recordkeeping requirements, and organizational policies.

​

SGP may require reasonable verification of identity and parental or guardian authority before providing access to, modifying, or deleting information concerning a minor participant.

​

Certain records may be retained where reasonably necessary for legal, insurance, financial, safety, incident-management, or administrative purposes.

​

VII. Volunteer Applications, Screening, and Background Checks

SGP requires certain volunteers, particularly individuals serving in roles involving minors, to complete application, interview, screening, background-check, training, and onboarding requirements.

​

Background checks and related screenings may be conducted through independent third-party providers. Information provided directly to such providers is subject to their respective privacy and security practices.

​

Information obtained during volunteer screening will be used only for legitimate organizational, safety, legal, insurance, or risk-management purposes and will be made available only to individuals or service providers having a legitimate need for access.

​

SGP does not intend to collect Social Security numbers, government identification numbers, or similarly sensitive screening information through ordinary public website contact forms.

​

VIII. Donations and Payment Processing

Online donations to The Stained Glass Project may be facilitated through Zeffy or another designated third-party fundraising or payment-processing platform.

​

When you select an online donation option, you may be redirected to or interact with services operated by Zeffy or another independent provider. Payment-card information, banking information, or other financial credentials submitted through those services are processed by the applicable third party and are subject to that provider's terms, privacy policies, and security practices.

​

SGP may receive information reasonably necessary to administer and acknowledge a donation, including donor name, contact information, contribution amount, contribution date, gift designation, and related transaction information.

​

SGP does not ordinarily receive or retain full payment-card or banking credentials submitted through third-party donation platforms.

​

IX. Donor Privacy

SGP recognizes the importance of donor confidentiality.

​

Donor information may be used for purposes including:

• Processing and acknowledging contributions

• Maintaining accounting and financial records

• Providing applicable tax documentation

• Communicating with donors

• Stewardship

• Internal reporting

• Fundraising and organizational communications

​

SGP does not sell, rent, or exchange donor lists or donor personal information for commercial purposes.

​

Public recognition of donors, when applicable, will be handled in accordance with SGP practices and any applicable donor preferences.

​

X. Disclosure of Personal Information

SGP does not sell or rent personal information.

​

SGP may disclose personal information to officers, directors, employees, authorized program leaders, authorized volunteers, contractors, professional advisers, insurers, technology providers, payment processors, screening providers, or other service providers when disclosure is reasonably necessary for a legitimate organizational purpose.

​

SGP may also disclose information when it reasonably believes disclosure is necessary or appropriate to:

• Comply with applicable law, regulation, subpoena, court order, or legal process

• Cooperate with law enforcement or governmental authorities

• Protect the health or safety of a participant or another individual

• Report or respond to suspected abuse, neglect, exploitation, misconduct, or other safety concerns

• Protect the legal rights, property, or interests of SGP

• Prevent or investigate fraud, misuse, or unauthorized activity

• Respond to an emergency

• Enforce organizational policies, agreements, or legal rights

​

XI. Service Providers

SGP may engage third-party service providers to perform functions on our behalf, including:

• Website hosting

• Data storage

• Online forms

• Email communications

• Newsletter distribution

• Event registration

• Donation processing

• Volunteer screening

• Background checks

• Website analytics

• Accounting

• Technology support

• Security services

​

Such providers may receive or process personal information only to the extent reasonably necessary to perform the services for which they are engaged.

​

Although SGP seeks to work with reputable service providers, independent third parties maintain their own privacy, security, and data-handling practices.

​

XII. Cookies and Similar Technologies

Our website may use cookies, analytics technologies, pixels, or similar technologies to operate the website, remember user preferences, understand website usage, improve performance, analyze traffic, and maintain security.

​

Cookies are small data files stored on a user's browser or device.

​

Most browsers permit users to control, restrict, or disable cookies through browser settings. Disabling certain cookies may affect the operation or functionality of portions of the website.

​

SGP does not use cookies for the purpose of selling personal information.

​

XIII. Website Analytics

SGP may use analytics services to understand how visitors interact with our website.

​

Analytics information may include pages viewed, referral sources, device and browser characteristics, approximate geographic region, session activity, and other technical or aggregated information.

​

Third-party analytics providers may collect or process information in accordance with their own privacy policies and contractual arrangements.

​

XIV. Social Media and Third-Party Platforms

SGP may maintain accounts or provide links to external services such as Facebook, Instagram, YouTube, or other social-media and third-party platforms.

​

Your interaction with such services is governed by the policies and terms of the applicable provider.

​

SGP is not responsible for the privacy, security, content, or data-handling practices of third-party websites or platforms.

​

XV. Email, Text, and Other Communications

Individuals who provide contact information may receive communications relating to:

• Programs

• Events

• Retreats

• Service opportunities

• Mission opportunities

• Volunteer activities

• Organizational news

• Fundraising

• Donations

• Community partnerships

• Other matters reasonably related to their relationship with SGP

​

Recipients may unsubscribe from promotional or newsletter communications by using any unsubscribe mechanism provided or by contacting SGP.

​

SGP may continue to send non-promotional communications reasonably necessary for program administration, participant safety, event logistics, volunteer administration, donation acknowledgment, or an existing organizational relationship.

​

XVI. Photographs, Video, and Media

SGP may photograph, record, or otherwise document programs, gatherings, retreats, service projects, mission activities, public events, and other organizational activities.

​

Where appropriate, SGP will obtain photo, video, or media authorization from an adult participant or, in the case of a minor, from a parent or legal guardian.

​

SGP will make reasonable efforts to respect documented restrictions relating to the publication or use of identifiable photographs, video recordings, or other media.

​

SGP may use authorized media for purposes including organizational communications, educational materials, social media, fundraising, website content, promotional materials, historical records, and community outreach.

​

XVII. Sensitive Personal Information

Users should not submit highly sensitive personal information through ordinary website contact forms unless specifically requested through an approved process.

​

Such information includes:

• Social Security numbers

• Full financial-account credentials

• Government identification numbers

• Passwords

• Detailed medical records

• Background-check credentials

• Other information that presents a heightened risk of misuse if improperly disclosed

​

When SGP requires sensitive information for legitimate safety, screening, legal, or administrative purposes, we may direct individuals to an appropriate method for providing that information.

​

XVIII. Data Security

SGP maintains reasonable administrative, organizational, and technical safeguards intended to protect personal information against unauthorized access, disclosure, alteration, destruction, loss, or misuse.

​

Access to sensitive information is intended to be limited to individuals who have a legitimate organizational need for the information.

​

Despite reasonable safeguards, no method of electronic transmission, storage, or information security can be guaranteed to be completely secure. Accordingly, SGP cannot warrant or guarantee the absolute security of information transmitted to or maintained by us.

​

XIX. Security Incidents

In the event SGP becomes aware of unauthorized access to, acquisition of, or disclosure of personal information, SGP may investigate the incident, take reasonable steps to contain or remediate the issue, and provide notice to affected individuals or governmental authorities when required by applicable law.

​

SGP may also work with technology providers, insurers, legal counsel, law enforcement, or other appropriate parties in responding to a security incident.

​

XX. Data Retention

SGP may retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected and to satisfy applicable legal, financial, safety, insurance, tax, accounting, reporting, and recordkeeping requirements.

​

Retention periods may vary based upon the type of information and the individual's relationship with SGP.

​

When information is no longer reasonably required, it may be securely deleted, destroyed, anonymized, or otherwise retained as permitted or required by applicable law or legitimate organizational need.

​

XXI. Requests to Access, Correct, or Delete Information

Individuals may contact SGP to:

• Correct inaccurate personal information

• Update contact information

• Request removal from certain communication lists

• Ask questions concerning information previously provided

• Request deletion of personal information when appropriate

​

SGP may require reasonable verification of identity before processing a request.

​

SGP may deny, restrict, or modify a request where retention or continued processing is necessary or permitted for purposes including legal compliance, participant safety, insurance, financial recordkeeping, tax requirements, dispute resolution, protection of legal rights, fraud prevention, or other legitimate organizational purposes.

​

XXII. Third-Party Links

The SGP website may contain links to websites, resources, or services operated by third parties.

​

The inclusion of a link does not constitute an endorsement of the third party's privacy, security, or data-handling practices.

SGP is not responsible for the content, availability, security, privacy practices, or policies of external websites or services.

​

Visitors should review the privacy policy and terms applicable to any third-party service before providing personal information.

​

XXIII. No Sale of Personal Information

The Stained Glass Project does not sell personal information obtained through its website, programs, donations, volunteer activities, or organizational operations.

​

SGP does not exchange personal information for monetary consideration or maintain personal information for the purpose of selling participant, volunteer, family, or donor information to third parties.

​

XXIV. Changes to This Privacy Policy

SGP reserves the right to modify or amend this Privacy Policy at any time to reflect changes in applicable law, technology, organizational practices, programs, services, or other circumstances.

​

Any revised Privacy Policy will be posted on this website and identified by an updated “Last Updated” date.

Unless otherwise stated, revisions become effective upon publication on the website.

​

Your continued use of the website following publication of a revised Privacy Policy constitutes acknowledgment of the revised policy.

​

XXV. Contact Information

Questions, concerns, requests, or complaints regarding this Privacy Policy or SGP's privacy practices may be directed to:

The Stained Glass Project
Dallas, Texas

Email: info@thestainedglassproject.org
Telephone: (817) 897-8800
Website: https://thestainedglassproject.org/

​

When contacting SGP regarding a privacy matter, please provide sufficient information to allow us to understand and respond to your request. SGP may request reasonable verification of identity or authority before releasing, modifying, or deleting information.